Vice President Education
Responsible for the educational attainments of each member and member progress. Also responsible for inviting guest officials such as external Judges, test speakers, occasional external General Evaluators and the like. Stands in for President as and when needed. Stays in touch with members on a very regular basis, encouraging them in new roles and speech assignments is an important part of this role - no member can grow if they are absent or unmotivated for any appreciable length of time.
- Approach new members about the mentoring program. Information about mentoring is included in their New Membership Pack, but may go unread. If interested, ask if they have a preference for male/female, or even a specific person in mind.
- Refer to the excel spreadsheet. This can be helpful to keep track of who is a mentor or mentee and which people are happy to become a mentor.
- Once a mentor has been selected, email both the mentor and mentee confirming that this is in place. The mentor should get in touch with the mentee to discuss how they would like this to work.
- Email template – as a guide for what you can say to new members who join.
Notes on Mentoring & Detailed Review (both PDF)
- VP Ed take on the main responsibility of organising competitions. You’ll need to work closely with the Roster person to ensure the competitions are completed in time for the Area Contest. Workshops also need to be planned prior to the competition to explain the competition and encourage competitors.
- Contact the Area Governor for the district timetable for competitions.
- VP Ed must organise judges for the competitions. This is usually two external judges, plus one internal who can be the tie breaker. The simplest way to find external judges is to arrange a swap with other clubs. To do this, contact the VP Ed at other clubs. Ask the Area Governor for a list of local clubs and contacts.
- A gift is usually purchased for each of the visiting judges. Typically this is a bottle of wine or chocolates. Again, purchase this yourself and get reimbursed by the Treasurer.
- Have the certificates, judging forms and tally sheets ready for the competition. Work with the Contest Chair in making sure the competition resources are prepared and the Contest Chair is familiar with what they need to do.
- Competition Certificates and other Resources; Ensure sufficient certificates for future competitions. The VP Ed should hold these. It’s often useful to order 1-2 years of certificates at once. To review the list of toastmasters resources available e.g. certificates or manuals, visit:
Visit http://www.toastmasters.org.nz/ / Supplies Catalogue
Pay for these yourself and them claim the cost back by providing a receipt to the Treasurer
- Refer to the Northrise Website, or the NZ Toastmasters website: http://www.toastmasters.org.nz/index.cfm/Contests
- Toastmasters achievements, including manual completions are recorded on the world HQ website. Members should approach you to ask that this information is updated. They may need some encouragement so take note in a meeting or roster and remind them of the process, particularly when speech number 10 of the competent communications manual has been completed.
Members should also approach you when they require a new manual. A copy of all manuals are held by the VP Ed. They can be loaned out members to help them decide on which manual they would like to do next. The first advanced manual is free once the Competent Communicator Manual is completed. When the details of this completed manual are registered at HQ, you are also asked to select two new manuals.
World HQ website is www.toastmasters.org
Clicking on the officer resources tab (top right) you will get to the page below – click the tab called Club Officer and then the blue wording – Conduct Club Business