Brief Summary of Executive Roles

This description is brief and far from exhaustive. A detailed description of these roles is included in the various Manuals and information packs supplied by World Headquarters in July, the commencement of the Toastmaster year. See this club's current line-up of executives.

President

Head Honcho. Responsible for the successful functioning of the club and for the ultimate success of each meeting. The club exists for the benefit and growth of its members and responsibility for this rests with the President.

Responsible for:-

• Presiding over club and executive meetings

• Convening executive meetings

• Overseeing the smooth running and administration of the club

• Promoting Toastmasters externally

• Ensuring the club has an ongoing membership program

• Maintaining relationships with District and Toastmsaters International

• Recruiting club executive replacements.

• Encouraging communication and leadership development

Vice President Education

Responsible for the educational attainments of each member and planning of club activity. Also responsible for inviting guest officials such as external Judges, test speakers, occasional external General Evaluators and the like. Stands in for President as and when needed. Stays in touch with members on a very regular basis, encouraging them in new roles and speech assignments is an important part of this role - no member can grow if they are absent or unmotivated for any appreciable length of time.

Responsible for planning meetings (including Competitions) and rostoring speeches, workshops, etc. and
Maintains educational / speech achievement records. Pivotal organisational role preparing and distributing the Meeting Roster. The roster is the all-important document which governs meetings both generally and specifically. Displays member achievement chart at all meetings

Periodically delivers 2min TM sessions keeping members informed.

Vice President Membership

Ensures all guests at meetings receive a Guest/Visitor Pack, due care and attention, and telephone follow up between meetings.

Maintains overview of Hospitality role at meetings, prepares meeting Attendance sheets and meeting Badges.

Responsible for encouraging all members on a regular basis to bring friends, work colleagues etc. to meetings as guests.

Encourages absent members to attend. Sign up members and forward F400 (Membership Applications) and fees payment to Treasurer. Periodically delivers 2min TM sessions keeping members informed.

Maintains Visitor Pack stocks.

Vice President Public Relations

Responsible for fostering membership generally. Keeps eyes and ears open for opportunities to promote Northrise generally. Arranges for promotion of Toastmasters, mail outs, adverts, promotions. etc. Invites & pursues visitors to attend meetings. Maintains data base of prospects and follows up visitors and potential visitors by telephone between meetings. Advises VPM & Hospitality of expected visitors.

Prepares guest badges for all visitors. Makes guests feel at home

Periodically delivers 2min TM sessions keeping members informed.

Treasurer

Maintains club accounting records and prepares financial reports annually at the club AGM

Attends to collection of semi annual subscriptions from members and payment of same to WHQ in April and September. Checks F400s (Membership Applications) received from VP Membership and arranges for payment to WHQ.

Overseas the financial aspect of the Hospitality function at meetings. Collects breakfast takings, banks them, and settles Channel View account and any other creditors.

Sergeant @ Arms

Lays out and packs up of equipment at beginning and end of meetings - sandwich board (see picture above) and sign, banner, stopwatch, lights, badges, gavel, attendance sheets, with special emphasis on ensuring the Hospitality Desk has Visitor Packs, Receipt Book etc.

Responsible for start/restart of meetings with vim, vigour, energy, wit and whimsy.

There is a detailed description of Sergeant @ Arms' meeting duties at Sergeant @ Arms detail

Secretary & Mentoring Officer

Briefs new members on procedure and protocol

Assists members overcome achievement obstacles and mentor any member requiring assistance.

Takes minutes at executvie meetings