Northrise Toastmasters Club 1988/112

Meetings: alternate Thursdays 6:45 am

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The Treasurer maintains club accounting records and prepares financial statements annually for the club AGM using the financial template Excell spreadsheet. The Treasurer might also be called upon to prepare financial statements between annual balance dates (30 April) and to prepare budgets indicating the clubs financial future position suggesting whether or not fees and cost recoveries are set at appropriate levels.

The Treasurer attends to the collection of semi annual subscriptions from members in March and September and payment of the international portion to WHQ. Toastmasters International have a six monthly membership system falling due in 31 March and 30 September.The Treasurer notifies members by email of the six monthly fee due (schedule). Once the fees are received and recorded the International portion of the fee is remitted to World Headquarters online and the detail registered at the WHQ website. Credit for late renewals payment is only granted in exceptional circumstances and only with the express consent of the President.

New member payments are similarly processed; the Treasurer checks F400s (Membership Joining Forms) received from the club VP Membership and arranges for payment of New Member fees to WHQ when registering the new member online at the WHQ website. The Treasurer then notifies the club webmaster of a new member (usually by forwarding the WHQ acknowledgement email) so that the online Directory can be updated and the new member included in the meeting rosters.

Overseeing the financial aspect of the Hospitality function at meetings is a Treasurer's responsibility, recording meeting fees due and paid, reconciling member payments made directly into the Northrise bank account, pusuing any overdue payments and settling accounts payable.

All financial transactions must be recorded promptly in the cashbook spreadsheet.